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    Management Systems

    Whatever type of structure your organisation has, it is good practice to consider how to make your activities run smoothly, and how the management of key health, safety and welfare issues can help in this process.

    The law says that every business must have a policy for managing health and safety, that sets out your general approach and explains how you, as an employer, will manage health and safety in your business. It should clearly say who does what, when and how.

    If you have five or more employees, you must write your policy down. If you have fewer than five employees you do not have to write anything down, but it is useful to do so.

    You must share the policy, and any changes to it, with your employees.

    Pile of folders on the floor in a high rise building in New York City

    Organisations have a legal duty under the Management of Health and safety at Work Regulations 1999 to put in place suitable arrangements to manage for health and safety. A common sense and practical approach should be applied; forming part of the everyday processes of running an organisation and an integral part of workplace behaviours and attitudes. The core elements to ensuring successful health and safety management are:

    • Leadership and management
    • Legal compliance
    • Risk profiling
    • Worker involvement
    • Competence

    The Health and Safety Management System developed by Agility R&C (Risk & Compliance) has been developed to meet the company’s business needs and ensure compliance with legislative requirements are met; its format allows its easy integration with any existing management systems.

    Successful delivery can rarely be achieved by one-off interventions; a sustained and systematic approach is necessary. This will be achieved by the plan, do, check, act approach and you will need to go round the cycle more than once, particularly when: starting out, developing a new process, product, servicing or implementing change.

    A written health and safety policy requires 3 sections and as part of your management system the following will be included:

    • Health and Safety Policy Statement

      This is a statement of how our organisation intends to provide and maintain, so far as is reasonably practicable, a safe and healthy working environment to our employees or others (contractors, visitors etc.) that may be affected by our acts and omissions. This document is signed by the most senior person with responsibility towards health and safety to demonstrate the organisations commitment to maintaining this requirement.

      The Health and Safety Policy Statement is brought to the attention of all employees by publication in the Health and Safety Management System and Employee Health and Safety Induction Handbook. It may is also be displayed on notice boards in our premises, or on site.  Health and Safety Policy statements are your commitment as a company to Health and Safety and are required to be reviewed and signed on an annual basis.

    • Health and Safety Management Structure and Responsibilities

      This section of the Health and Safety Management System identifies those persons who have been designated with key responsibilities towards implementing managing and maintaining the health and safety arrangements within the organisation.

      The responsibilities of key personnel are monitored to ensure that they are fulfilling their responsibilities with the review of their health and safety checklists and the completion of the annual review completed by senior management team of which are located within the safety records section.

    • Safety Arrangements (policies)

      The Safety arrangements are mini policy statements of significant subjects or topics relevant to the organisations undertakings and give a top level detail of how these subject/ topics are managed and maintained within the organisation.

    For additional support for your organisation, our management system will also include:

    • Safety Records (linked to the safety arrangements) Additional Safety Records for your use
    • Employees Health and Safety Handbook – This will ensure that your employees have been given the relevant information required to safely carry out their role within your organisation.
    • Further information and support call us on 01527 571 611

    Contact Agility R&C

    Agility Risk & Compliance Ltd provide tailored solutions to mitigate risk and improve compliance in Health and Safety, HR, Training, and Occupational Health.

    If you have an enquiry please call us on 01527 571611 or email us on

    Existing clients call our 24-hour service and you will be directed to your expert consultant.

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